Office Manager for Design & Construction Firm

We are a Berkeley design-build firm specializing in architecture and construction services for residential and commercial projects. We are a consistent winner of industry awards, a certified green business, and are a 3-generation family business.

Are you: A self-starter who finds meaning in a supporting role and describe yourself as humble yet confident, unflappable, accountable, and easy to work with? Then this role may be for you!

Reporting to the President, the Office Manager plays a critical role ensuring that office operations run smoothly. This position assists the finance and sales teams, and provides human resources support to the company and individual employees and is involved in maintaining a clean, comfortable, and professional office environment.

Responsibilities Include (but are not limited to):

➢ Assisting with business-related tasks including ensuring that business licenses and corporate papers are tracked and renewed on time, tracking maintenance for company vehicles, and filing DMV paperwork as necessary.

➢ Developing and maintaining electronic and paper filing systems for internal documents.

➢ Monitoring and updating Active Design and Construction Jobs spreadsheets.

➢ Assisting the finance department with mailing checks, processing invoices and receipts, and scanning and sending mail to them.

➢ Assisting the Sales Manager in Salesforce and new lead communication.

➢ Tracking and ordering supplies, including for the office, kitchen, and bathroom. Checking inventory frequently to ensure consistent supply.

➢ Maintaining the office and warehouse spaces, including watering plants, ensuring that the spaces (including kitchen and other active areas) are orderly, and organizing equipment, samples, closets, cabinets, and the physical space.

➢ Ordering food and beverages for office meetings, lunches, and other events.

➢ Answering the main phone and assisting callers or redirecting them as appropriate.

➢ Managing company human resources, including:

○ Setting new employees up in Gusto (payroll & HR software) and assisting with Gusto-related questions for all employees (e.g., benefits, W-4, I-9, changes of address, etc.)

○ Developing, implementing, and managing HR processes, including recruiting, offer letters, new employee paperwork and other onboarding activities, time-off request process, and end-of-employment process.

○ Benefits administration, working with brokers (e.g., insurance and retirement), and assisting employees with enrollment and benefit-related questions.

○ Overseeing sick and vacation time off to ensure that requests are approved and properly recorded for payroll and tracking purposes. ○ Providing support to employees with personnel issues, as appropriate. ○ Tracking birthdays and work anniversaries and organizing office celebrations.

○ Working with HR consultant as necessary.

➢ Reviewing mail and addressing matters when possible. Forwarding mail to the appropriate party (e.g., finance) when necessary.

➢ Other tasks as assigned.

Skills and Experience:

➢ 5 years of experience working in a support role in the construction, architecture or engineering industry.

➢ Skilled in Microsoft Office, Google Suite, and payroll and HR software

➢ Great customer service skills

➢ Excellent communicator

➢ Proactive in solving problems

➢ Unflappable, thrives in a supportive role, highly organized, and excellent communicator

➢ College degree is a plus, but not required

Compensation: $65,000 to $75,000 per year depending on experience.

Location: Oakland/Berkeley area

To apply, please send your resume and a cover letter to Recruiting Manager:

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Berkeley, CA 94710: Relocate before starting work (Required)

Work Location: In person